Turnover of a project occurs after the completion of construction, and the resolution of the majority of punchlist and commissioning issues. Ideally all of these issues will be resolved as conditions of turning over the space to the user group, but some issues related to heating or cooling may not be resolved due to the season when the project completes; some punchlist issues may linger if they involve replacement of items with long lead times. Once the user group begins significant operations in the completed space, the project will be considered to have been turned over to the user group and to the Operations and Maintenance team.
The CPD project manager will convene a Turnover group composed of users, technical group representatives, and the general contractor or construction manager. This group will meet frequently until all issues are resolved.
During turnover, in addition to completing the resolution of outstanding project issues, the project manager will begin assembling project closeout documentation, including budget information.
The user group will complete move‐in to their space during turnover. Furniture installation and punchlist will be completed. ITS and DSS will complete the installation and activation of their systems.
|Organization||Convene FS/User group/contractor turnover team|
|Communications||Continue project communication plan|
Continue project reporting
|Board of Trustees||N/A|
|Capital Projects Committee||N/A|
Approve punchlist completion
|Economic Impact||Compile final Economic Impact statistics|
Confirm punchlist completion
|Budget||Update project budget based on final contract values|
|Project Schedule||Manage move-in schedule|
Receive permanent occupancy
Prepare and complete punchlist work; Complete Commissioning
Resolve FM Global punchlist issues
|Program and Design Management|
|Planning||FS departments sign off on completed construction|
|Master Planning Considerations||N/A|
|Space Management||Collect as-builts, manuals, warranty, etc. from CPD PM|
|Landscaping/Sitework||Monitor landscape punchlist process|
|General||Submit final construction phase LEED submittal|
|Energy||Confirm final expected EUI|
|Engineering and Utilities|
|Utilities||FS departments sign off on completed construction|
|Mechanical||FS departments sign off on completed construction|
|Building Automation||FS departments sign off on completed construction|
|Electrical||FS departments sign off on completed construction|
|Fire Protection||FS departments sign off on completed construction|
|Plumbing||FS departments sign off on completed construction|
Continue commissioning plan
|Operations and Maintenance|
|Building Envelope||FS departments sign off on completed construction|
|Interior Finishes||FS departments sign off on completed construction|
|Elevators||FS departments sign off on completed construction|
ITS completes network installation, moves, etc.
DSS completes security systems isntallation
|Design Documents||O&M, Warranty information, as-builts submitted by contractor|