The Closeout phase involves final budget reconciliation and returns any unspent funds to their original source. This process is overseen by the Budget Office.
All contracts should be fully paid and closed with all project vendors.
The assembly of closeout documents for operations and maintenance is now complete.
The CPD project manager will finalize the "as‐built" OPR and will include evidence of the space having been accepted for turnover by the user group and facilities operations and maintenance.
| Project Controls | |
|---|---|
| Governance | |
| Organization | N/A |
| Communications | N/A |
| Reporting |
N/A |
| Approvals | |
| Board of Trustees | N/A |
| Capital Projects Committee | N/A |
| Provost/CFO | N/A |
| Funding | The budget is liquidated with approval of the Budget Office |
| Steering Committee | N/A |
| User Group |
N/A |
| Procurement | |
| Economic Impact | N/A |
| Vendor Management |
Close contracts, issue final payments |
| Cost Management | |
| Budget | Close project budget, return funds to unit or center via Budget Office |
| Construction Cost | N/A |
| Cash Flow |
N/A |
| Schedule Management | |
| Project Schedule | N/A |
| Regulatory/Permitting |
N/A |
| Quality Management | |
| Design Reviews | N/A |
| Construction Quality |
Confirm all open issues are resolved prior to contract closure; Establish warranty issue resolution process |
| Risk Management | |
| Project Insurance | N/A |
| FM Global |
N/A |
| Program and Design Management | |
| Program | N/A |
| Planning | |
| Zoning/Planned Development | N/A |
| Master Planning Considerations | N/A |
| Heritage | N/A |
| Accessibility | N/A |
| Space Management | N/A |
| Landscaping/Sitework | N/A |
| Bird Safety | N/A |
| Sustainability | |
| General | N/A |
| Energy | N/A |
| Engineering and Utilities | |
| Utilities | N/A |
| Mechanical | N/A |
| Building Automation | N/A |
| Electrical | N/A |
| Fire Protection | N/A |
| Plumbing | N/A |
| Commissioning |
All open commissioning items must be resolved prior to closeout and final payments |
| Operations and Maintenance | |
| Building Envelope | N/A |
| Interior Finishes | N/A |
| Elevators | N/A |
| Technology | |
| IT Services | N/A |
| Security |
N/A |
| Key Deliverables | |
| OPR | Update OPR to serve as a record of completed construction and documentation of approvals |
| Design Documents | O&M documentation complete and signed off by O&M, User group |
| Budget | N/A |
| Presentations | N/A |
| Contracts/Vendors | N/A |