Construction Documents

During the Construction Documents phase, final design details are worked out and reviewed by the University stakeholders. MEP equipment selections and system design are completed by the design team and reviewed by the technical groups. Final interiors, furniture, IT, A/V, and security drawings are prepared and reviewed by applicable stakeholders. Final construction specifications are written.

For small projects, the architect and CPD project manager assemble documents, with the assistance of Procurement, to issue the construction services RFP and drawings for bid to the agreed upon list of General Contractors.

For large projects, the Construction Manager uses the 100% Construction Documents to assemble bid packages for all trades. Drawings, specifications, and bid packages are reviewed with CPD and Procurement and approved for issuance to the approved subcontractor bid list.

CPD and the Architect finish assembling the construction quality management plan. The plan is included as an exhibit to the RFP for Construction Services to ensure that the General Contractor signs on to the plan as a condition of contract issuance during Mobilization. If the project has a Construction Manager, the CM will confirm during GMP negotiation in the next phase that they have included compliance with the quality plan.

Project Controls
Governance
Organization Conduct monthly steering committee meetings
Communications Continue project communication plan and meeting schedule
Reporting

Continue project reporting

Approvals
Board of Trustees N/A
Capital Projects Committee N/A
Provost/CFO N/A
Funding N/A
Steering Committee Approve updated OPR; Approve budget allocations
User Group

Approve Construction Documents, updated OPR, Furniture, data, A/V plans

Procurement
Economic Impact CM/CPD conduct subcontractor outreach for projects with CM; Review/Approve subcontractor bid list
Vendor Management

Construction Services RFP issued for small projects; Subcontractor bid packages issued for CM projects

Cost Management
Budget Update project budget and contingency management plan
Construction Cost Update cost estimate at 50% construction documents for large projects
Cash Flow

Update cash flow quarterly or as applicable; include CM cash flow for large projects

Schedule Management
Project Schedule Update schedules
Regulatory/Permitting

Submit Construction Documents for building permit

Quality Management
Design Reviews User, Technical Groups review OPR/Design Documents; Resolve issues prior to issuing GC or subcontractor bids
Construction Quality

Finalize construction quality plan, include in GC RFP (small projects), subcontractor bid packages (large projects)

Risk Management
Project Insurance N/A
FM Global

FM Global reviews Construction Documents

Program and Design Management
Program Meet with user group and design team as needed; review construction documents
Planning
Zoning/Planned Development Prepare Part II submittal if required
Master Planning Considerations N/A
Heritage N/A
Accessibility Meet with user group and design team as needed; review construction documents
Space Management N/A
Landscaping/Sitework Meet with user group and design team as needed; review construction documents
Bird Safety Review construction documents
Sustainability
General Prepare and submit LEED Design Phase submittal
Energy Update energy model, if applicable
Engineering and Utilities
Utilities Meet with user group and design team as needed; review construction documents
Mechanical Meet with user group and design team as needed; review construction documents
Building Automation Meet with user group and design team as needed; review construction documents
Electrical Meet with user group and design team as needed; review construction documents
Fire Protection Meet with user group and design team as needed; review construction documents
Plumbing Meet with user group and design team as needed; review construction documents
Commissioning

Small projects - select Cx agent; LEED projects - perform design phase commissioning review

Operations and Maintenance
Building Envelope Meet with user group and design team as needed; review construction documents
Interior Finishes Meet with user group and design team as needed; review construction documents
Elevators Meet with user group and design team as needed; review construction documents
Technology
IT Services Meet with user group and design team as needed; review construction documents
Security

Meet with user group and design team as needed; review construction documents

Key Deliverables
OPR Update OPR
Design Documents 100% Construction Documents; Building Permit submittal; LEED design phase submittal
Budget Updated Budget and Contingency Management Plan
Presentations N/A
Contracts/Vendors Construction Services RFP for small projects; CM subcontractor bid packages for large projects

How Do I?

UChicagoSocial: Facilities Services