The Mobilization phase is a short interval between the completion of construction documents and the start of construction. There are two primary areas of focus during Mobilization:
- Finalizing General Contract award and contract issuance (small project); Finalizing GMP (large project)
- Securing full Building Permit ‐ all projects
With the drawings and RFP issued at the end of construction documents, bids are received and the General Contract or GMP is negotiated during the Mobilization phase. Although projects are fully funded, a contractor or GMP recommendation, along with an updated budget projection, are reviewed with the Provost and CFO, who approve the contract issuance or GMP change order.
The permit drawings will have been submitted during the Construction Documents phase, so that the receipt of the building permit will coincide with or shortly follow the construction contract award. For small projects, the permit cannot be received until the General Contractor is selected, as they must complete forms to finalize the building permit.
Once the contract or GMP is awarded, the Contractor/CM mobilizes to the site, establishes temporary utility service, and makes accommodations to maintain accessible paths of travel within the building being renovated, or around the perimeter of the construction site.
| Project Controls | |
|---|---|
| Governance | |
| Organization | N/A |
| Communications | Issue notice to project neighbors or affected departments confirming start of construction and logistics information |
| Reporting |
Continue project reporting; Monthly budget report contains updated budget based on contract/GMP awards |
| Approvals | |
| Board of Trustees | N/A |
| Capital Projects Committee | N/A |
| Provost/CFO | Approve General Contractor selection for Small Projects; Approve GMP recommendation for Large Projects |
| Funding | N/A |
| Steering Committee | Approve updated OPR, GMP recommendation/budget allocations |
| User Group |
N/A |
| Procurement | |
| Economic Impact | Review General Contractor proposals for compliance with M/WBE and workforce goals (small projects) |
| Vendor Management |
General Contractor selected (small projects); major subcontracts awarded (large projects) |
| Cost Management | |
| Budget | Update project budget and contingency management plan after award of GC contract (small projects) |
| Construction Cost | N/A |
| Cash Flow |
N/A |
| Schedule Management | |
| Project Schedule | Update schedules |
| Regulatory/Permitting |
Receive building permit |
| Quality Management | |
| Design Reviews | N/A |
| Construction Quality |
N/A |
| Risk Management | |
| Project Insurance | N/A |
| FM Global |
N/A |
| Program and Design Management | |
| Program | N/A |
| Planning | |
| Zoning/Planned Development | N/A |
| Master Planning Considerations | N/A |
| Heritage | N/A |
| Accessibility | Temporary accessible reroutes implemented, signage posted |
| Space Management | N/A |
| Landscaping/Sitework | N/A |
| Bird Safety | N/A |
| Sustainability | |
| General | N/A |
| Energy | N/A |
| Engineering and Utilities | |
| Utilities | Temporary utility services to project site established if required |
| Mechanical | N/A |
| Building Automation | N/A |
| Electrical | N/A |
| Fire Protection | N/A |
| Plumbing | N/A |
| Commissioning |
N/A |
| Operations and Maintenance | |
| Building Envelope | N/A |
| Interior Finishes | N/A |
| Elevators | N/A |
| Technology | |
| IT Services | N/A |
| Security |
N/A |
| Key Deliverables | |
| OPR | N/A |
| Design Documents | N/A |
| Budget | N/A |
| Presentations | N/A |
| Contracts/Vendors | General Contractor contract issued (small projects), GMP agreement for large projects |