Turnover of a project occurs after the completion of construction, and the resolution of the majority of punch list and commissioning issues. Ideally, all of these issues will be resolved as conditions of turning over space to the user group, but some issues related to heating or cooling may not be resolved due to the season when the project completes; some punch list issues may linger if they involve the replacement of items with long lead times. Once the user group begins significant operations in the completed space, the project will be considered to have been turned over to the user group and to the Operations and Maintenance team.
The CPD project manager will convene a Turnover group composed of users, technical group representatives, and the general contractor or construction manager. This group will meet frequently until all issues are resolved.
During turnover, in addition to completing the resolution of outstanding project issues, the project manager will begin assembling project closeout documentation, including budget information.
The user group will complete move‐in to their space during turnover. Furniture installation and punch list will be completed. ITS and DSS will complete the installation and activation of their systems.
| Project Controls | |
|---|---|
| Governance | |
| Organization | Convene FS/User group/contractor turnover team |
| Communications | Continue project communication plan |
| Reporting |
Continue project reporting |
| Approvals | |
| Board of Trustees | N/A |
| Capital Projects Committee | N/A |
| Provost/CFO | N/A |
| Funding | N/A |
| Steering Committee | N/A |
| User Group |
Approve punch list completion |
| Procurement | |
| Economic Impact | Compile final Economic Impact statistics |
| Vendor Management |
Confirm punch list completion |
| Cost Management | |
| Budget | Update project budget based on final contract values |
| Construction Cost | N/A |
| Cash Flow |
N/A |
| Schedule Management | |
| Project Schedule | Manage move-in schedule |
| Regulatory/Permitting |
Receive permanent occupancy |
| Quality Management | |
| Design Reviews | N/A |
| Construction Quality |
Prepare and complete punch list work; Complete Commissioning |
| Risk Management | |
| Project Insurance | N/A |
| FM Global |
Resolve FM Global punch list issues |
| Program and Design Management | |
| Program | N/A |
| Planning | FS departments sign off on completed construction |
| Zoning/Planned Development | N/A |
| Master Planning Considerations | N/A |
| Heritage | N/A |
| Accessibility | N/A |
| Space Management | Collect as-builts, manuals, warranty, etc. from CPD PM |
| Landscaping/Sitework | Monitor landscape punch list process |
| Bird Safety | N/A |
| Sustainability | |
| General | Submit final construction phase LEED submittal |
| Energy | Confirm final expected EUI |
| Engineering and Utilities | |
| Utilities | FS departments sign off on completed construction |
| Mechanical | FS departments sign off on completed construction |
| Building Automation | FS departments sign off on completed construction |
| Electrical | FS departments sign off on completed construction |
| Fire Protection | FS departments sign off on completed construction |
| Plumbing | FS departments sign off on completed construction |
| Commissioning |
Continue commissioning plan |
| Operations and Maintenance | |
| Building Envelope | FS departments sign off on completed construction |
| Interior Finishes | FS departments sign off on completed construction |
| Elevators | FS departments sign off on completed construction |
| Technology | |
| IT Services |
ITS completes network installation, moves, etc. |
| Security |
DSS completes security systems installation |
| Key Deliverables | |
| OPR | N/A |
| Design Documents | O&M, Warranty information, as-builts submitted by the contractor |
| Budget | N/A |
| Presentations | N/A |
| Contracts/Vendors | N/A |