During the Construction Documents phase, final design details are worked out and reviewed by the University stakeholders. MEP equipment selections and system design are completed by the design team and reviewed by the technical groups. Final interiors, furniture, IT, A/V, and security drawings are prepared and reviewed by applicable stakeholders. Final construction specifications are written.
For small projects, the architect and CPD project manager assemble documents, with the assistance of Procurement, to issue the construction services RFP and drawings for bid to the agreed upon list of General Contractors.
For large projects, the Construction Manager uses the 100% Construction Documents to assemble bid packages for all trades. Drawings, specifications, and bid packages are reviewed with CPD and Procurement and approved for issuance to the approved subcontractor bid list.
CPD and the Architect finish assembling the construction quality management plan. The plan is included as an exhibit to the RFP for Construction Services to ensure that the General Contractor signs on to the plan as a condition of contract issuance during Mobilization. If the project has a Construction Manager, the CM will confirm during GMP negotiation in the next phase that they have included compliance with the quality plan.
| Project Controls | |
|---|---|
| Governance | |
| Organization | Conduct monthly steering committee meetings |
| Communications | Continue project communication plan and meeting schedule |
| Reporting |
Continue project reporting |
| Approvals | |
| Board of Trustees | N/A |
| Capital Projects Committee | N/A |
| Provost/CFO | N/A |
| Funding | N/A |
| Steering Committee | Approve updated OPR; Approve budget allocations |
| User Group |
Approve Construction Documents, updated OPR, Furniture, data, A/V plans |
| Procurement | |
| Economic Impact | CM/CPD conduct subcontractor outreach for projects with CM; Review/Approve subcontractor bid list |
| Vendor Management |
Construction Services RFP issued for small projects; Subcontractor bid packages issued for CM projects |
| Cost Management | |
| Budget | Update project budget and contingency management plan |
| Construction Cost | Update cost estimate at 50% construction documents for large projects |
| Cash Flow |
Update cash flow quarterly or as applicable; include CM cash flow for large projects |
| Schedule Management | |
| Project Schedule | Update schedules |
| Regulatory/Permitting |
Submit Construction Documents for building permit |
| Quality Management | |
| Design Reviews | User, Technical Groups review OPR/Design Documents; Resolve issues prior to issuing GC or subcontractor bids |
| Construction Quality |
Finalize construction quality plan, include in GC RFP (small projects), subcontractor bid packages (large projects) |
| Risk Management | |
| Project Insurance | N/A |
| FM Global |
FM Global reviews Construction Documents |
| Program and Design Management | |
| Program | Meet with user group and design team as needed; review construction documents |
| Planning | |
| Zoning/Planned Development | Prepare Part II submittal if required |
| Master Planning Considerations | N/A |
| Heritage | N/A |
| Accessibility | Meet with user group and design team as needed; review construction documents |
| Space Management | N/A |
| Landscaping/Sitework | Meet with user group and design team as needed; review construction documents |
| Bird Safety | Review construction documents |
| Sustainability | |
| General | Prepare and submit LEED Design Phase submittal |
| Energy | Update energy model, if applicable |
| Engineering and Utilities | |
| Utilities | Meet with user group and design team as needed; review construction documents |
| Mechanical | Meet with user group and design team as needed; review construction documents |
| Building Automation | Meet with user group and design team as needed; review construction documents |
| Electrical | Meet with user group and design team as needed; review construction documents |
| Fire Protection | Meet with user group and design team as needed; review construction documents |
| Plumbing | Meet with user group and design team as needed; review construction documents |
| Commissioning |
Small projects - select Cx agent; LEED projects - perform design phase commissioning review |
| Operations and Maintenance | |
| Building Envelope | Meet with user group and design team as needed; review construction documents |
| Interior Finishes | Meet with user group and design team as needed; review construction documents |
| Elevators | Meet with user group and design team as needed; review construction documents |
| Technology | |
| IT Services | Meet with user group and design team as needed; review construction documents |
| Security |
Meet with user group and design team as needed; review construction documents |
| Key Deliverables | |
| OPR | Update OPR |
| Design Documents | 100% Construction Documents; Building Permit submittal; LEED design phase submittal |
| Budget | Updated Budget and Contingency Management Plan |
| Presentations | N/A |
| Contracts/Vendors | Construction Services RFP for small projects; CM subcontractor bid packages for large projects |