Design Development

During Design Development, the design documents should progress sufficiently to illustrate detailed information for aesthetic and functional descriptions of the program, envelope, structure, mechanical, electrical, plumbing and other systems, in alignment with the budget and schedule. Design meetings and presentations will continue, although may not be required as frequently as during Schematic Design. Major project elements, including equipment, fire protection, mechanical, electrical, structural, telecommunications, and plumbing systems, are designed and coordinated through enlarged scale drawings and detailed elevations and plans.

With the full project budget approved for large projects, the project team works to allocate design contingency appropriately. The User Group works with the CPD PM, design team, and construction team to understand the costs of the program and the architectural design. On small projects, the User Group and CPD make decisions jointly on the allocation of design contingency, within the framework of the Contingency Management plan. On large projects, CPD and the User Group make joint recommendations to the project Steering Committee for allocation of design contingency.

Project Controls
Governance
Organization Conduct monthly steering committee meetings
Communications Continue project communication plan and meeting schedule
Reporting

Continue project reporting

Approvals
Board of Trustees N/A
Capital Projects Committee N/A
Provost/CFO N/A
Funding N/A
Steering Committee Approve updated OPR; Approve budget allocations
User Group

Approve Design Development documents, updated OPR

Procurement
Economic Impact Create and approve list of General Contractors to receive RFP for construction services (small projects)
Vendor Management

Retain consultants or contractors, reference Procurement Plan; Select Design-Assist vendors if applicable

Cost Management
Budget Update project budget and contingency management plan
Construction Cost Prepare milestone cost estimate; reconcile cost with project budget
Cash Flow

Update cash flow quarterly or as applicable; include CM cash flow for large projects

Schedule Management
Project Schedule Update schedules
Regulatory/Permitting

Prepare outline of building permit submittal, review permit strategy with A/E and CM (large projects)

Quality Management
Design Reviews User, Technical Groups review OPR/Design Documents; Resolve issues prior to proceeding to next phase
Construction Quality

Prepare draft of construction quality management plan, identify field reporting/commissioning software

Risk Management
Project Insurance N/A
FM Global

FM Global reviews Design Development documents

Program and Design Management
Program Meet with user group and design team as needed; review design development documents
Planning
Zoning/Planned Development N/A
Master Planning Considerations N/A
Heritage N/A
Accessibility Review design development documents
Space Management N/A
Landscaping/Sitework Review design development documents
Bird Safety Review design development documents
Sustainability
General Begin LEED documentation
Energy Update energy model, if applicable
Engineering and Utilities
Utilities Meet with user group and design team as needed; review design development documents
Mechanical Meet with user group and design team as needed; review design development documents
Building Automation Meet with user group and design team as needed; review design development documents
Electrical Meet with user group and design team as needed; review design development documents
Fire Protection Meet with user group and design team as needed; review design development documents
Plumbing Meet with user group and design team as needed; review design development documents
Commissioning

Cx agent reviews drawings, prepares outline of commissioning plan

Operations and Maintenance
Building Envelope Meet with user group and design team as needed; review design development documents
Interior Finishes Meet with user group and design team as needed; review design development documents
Elevators Meet with user group and design team as needed; review design development documents
Technology
IT Services Meet with user group and design team as needed; review design development documents
Security

Meet with user group and design team as needed; review design development documents

Key Deliverables
OPR Update OPR
Design Documents Design Development Documents
Budget Updated Budget and Contingency Management Plan
Presentations N/A
Contracts/Vendors N/A

How Do I?

UChicagoSocial: Facilities Services