The Construction phase is the longest single phase of almost every project delivered by CPD. Once the construction documents have been completed, building permit received, and construction contract awarded (or GMP agreed on Large Projects), the focus of the entire team shifts to executing the agreed upon program and design. The construction phase will end upon receipt of a partial certificate of occupancy and user move‐in.

All design contingency has been exhausted, leaving no elective decisions to be made. The remaining contingency funds in the project budget are reserved for risk management. Contingency may be spent on unforeseen conditions, design coordination issues, or overruns to the estimated budgets for Furniture, Equipment, and Technology.

The CPD project manager coordinates frequent and thorough site visits by the user group and technical groups. These groups are expected to view construction progress on a regular basis, and to offer written feedback if they observe issues that they feel are contrary to program or design documents. The CPD project manager also communicates regularly with any neighbors of the project regarding construction schedule and logistics.

The Architect leads the process of Quality Management, making frequent site visits and documenting all observed issues in the agreed upon software for tracking field reporting and punchlist issues. The commissioning agent begins the commissioning process and ensures that all systems are operational as a condition of substantial completion. Commissioning punchlist issues may not be resolved until Turnover.

Project Controls
Governance
Organization Conduct quarterly Steering Committee meetings
Communications Continue project communication plan; Provide regular updates on construction progress and logistics to neighbors
Reporting

Continue project reporting

Approvals
Board of Trustees N/A
Capital Projects Committee N/A
Provost/CFO N/A
Funding N/A
Steering Committee Meet quarterly, may include walkthrough of project site or mockup reviews
User Group

Conduct regular walkthroughs of project site; approve construction and furniture installation at completion

Procurement
Economic Impact Review subcontractor awards; monitor M/WBE and workforce performance
Vendor Management

Continue subcontract awards; Bid/award specialty contractors and FFE; Scrutinize change orders

Cost Management
Budget Continuously update project budget; update contingency management plan monthly based on known risks
Construction Cost Monitor cost, review change orders
Cash Flow

Update cash flow quarterly or as applicable; receive GC/CM cash flows to inform projection

Schedule Management
Project Schedule Update Owner schedules, weekly review of Contractor schedule
Regulatory/Permitting

Conduct rough-in inspections; Conduct Occupancy inspections and receive provisional Occupancy

Quality Management
Design Reviews User, Technical Groups assist CPD, A/E, Contractor in addressing any design conflicts that occur
Construction Quality

Execute construction quality management plan; Resolve quality issues at OAC meetings

Risk Management
Project Insurance N/A
FM Global

FM Global reviews submittals per FM Global Submittal list; FM Global reviews construction, signs off for occupancy

Program and Design Management
Program N/A
Planning
Zoning/Planned Development N/A
Master Planning Considerations N/A
Heritage N/A
Accessibility FS departments perform regular site visits, assist CPD project manager with technical issues as needed
Space Management N/A
Landscaping/Sitework FS departments perform regular site visits, assist CPD project manager with technical issues as needed
Bird Safety N/A
Sustainability
General Assist A/E and GC/CM in administering LEED submittals
Energy Review submittals for compliance with energy model, if applicable
Engineering and Utilities
Utilities New utility services established to building
Mechanical FS departments perform regular site visits, assist CPD project manager with technical issues as needed
Building Automation FS departments perform regular site visits, assist CPD project manager with technical issues as needed
Electrical FS departments perform regular site visits, assist CPD project manager with technical issues as needed
Fire Protection FS departments perform regular site visits, assist CPD project manager with technical issues as needed
Plumbing FS departments perform regular site visits, assist CPD project manager with technical issues as needed
Commissioning

Execute commissioning plan

Operations and Maintenance
Building Envelope FS departments perform regular site visits, assist CPD project manager with technical issues as needed
Interior Finishes FS departments perform regular site visits, assist CPD project manager with technical issues as needed
Elevators FS departments perform regular site visits, assist CPD project manager with technical issues as needed
Technology
IT Services

ITS approves network system rough-in, begins network installation

Security

DSS approves network system rough-in, begins infrastructure installation

Key Deliverables
OPR Update OPR as needed if changes occur due to construction coordination
Design Documents Submittal and RFI management
Budget N/A
Presentations N/A
Contracts/Vendors N/A

How Do I?

UChicagoSocial: Facilities Services